Transforming B2B Order Intake with AI
In wholesale, distribution, and high-velocity commerce, buyers regularly send orders as PDF purchase orders, Excel spreadsheets, scanned invoices, or chat transcripts. Webito's AI Order Capture eliminates manual data entry completely.
1. Inbound Extraction Pipeline
- Document Ingestion: Staff upload the order document (PDF, image, or text payload) or configure automatic inbound email forwarding.
- Visual & Structural Parsing (OCR & Vision AI): The pipeline parses multi-page tables, row items, product SKUs, units of measure, and custom buyer item notes.
- Catalog & SKU Matching: Extracted items are reconciled against your active product catalog, assigning a verifiable confidence score to each detected item.
- Customer Identification: Corporate buyer details, tax IDs, or phone numbers are matched to existing customer and company records.
Human-in-the-Loop Verification
To protect financial integrity, extracted payloads are created as "Draft Orders". Store operators review the matched lines and finalize the transaction with a single click.
2. Key Business Benefits
- 90% Faster Order Intake: Large wholesale orders with dozens of lines are processed in seconds rather than tens of minutes.
- Zero Transposition Errors: Eliminates typos in product codes, item counts, and unit rates.
- ERP Export Ready: Validated orders integrate seamlessly into warehouse picking queues and accounting software.